Garda Vetting
About
Mary Immaculate College is registered with the Garda National Vetting Bureau for the provision of Garda Vetting services. In January 2008, the College introduced Garda Vetting for all students over the age of 18 years who have substantial unsupervised access to children and/or vulnerable adults during the course of their studies at MIC.
Garda Vetting will only be conducted in respect of students between the ages of 16 years and 18 years, predicated on the written consent of a parent or guardian, and all applications for Garda Vetting in this case must be accompanied by a completed parent/guardian consent form.
Role:
- To process all applications for Garda Vetting
- To manage their progression from application through to receipt of Vetting Reference from the National Vetting Bureau.
- To maintain a confidential database of all information received.
Services provided:
- Attending at Orientation days to collect and validate Garda Vetting applications from new students.
- Liaising with all College departments on issues relating to Garda Vetting and advising on best practice.
- The MIC Garda Vetting Office can be contacted by emailing GardaVetting@mic.ul.ie
Staff
Useful Information
Application forms for Garda Vetting are available on this website under the 'Documentation' tab.
Please download the relevant form and read the guidelines carefully. It would be a good idea to open the Identity Document Schedule for reference, at this stage.
The Garda Vetting application process is a two stage process:
Stage 1
Fill in the NVB1 form and ensure your writing is legible. Follow-up calls to clarify data can be time consuming and can delay your vetting process.
If you are under 18 years your parent/guardian will need to complete the NVB3 form, Parent/Guardian Consent form and provide their contact details. Please attach this form to your application.
Your application must be accompanied by photo ID and address verification. These documents must be dated within six months of submission. Only items from the Identity Document Schedule can be accepted. You should select one valid document from each category on the list of acceptable documentation.
It is no longer acceptable to post applications or drop them in to the College. All applications and supporting ID must be validated by a member of staff at the College at the face-to-face validation meeting.
Incoming students will have a validation meeting as part of Registration. Please allow c. 5 minutes for this meeting.
In certain circumstances, some Post Graduate students can be facilitated at registration or a scheduled meeting can be scheduled at a later stage, with a member of MIC staff.
New students must bring a fully completed Garda Vetting Application to their Orientation, to include the following:
- NVB1 form
- NVB3 form, (if you are under 18 years, you must include a fully completed Parent Guardian Consent Form
- Photo ID
- Address Verification (must be full time permanent address. Your Garda Vetting letter will be sent to this address)
Please ensure you provide up to date documentation (within 6 months of submission date) and only items from the Identity Document Schedule.
Please bring copies and originals of your supporting ID (Photo ID and Address Verification). Information on your supporting ID documentation must correspond to data on your NVB1 form.
You should use the same version of your name as that on your ID documentation.
A member of staff at the College will validate your application and supporting documentation. Incomplete applications or those missing supporting ID and address verification cannot be accepted. Please allow a few minutes for the validation process.
Your application will be retained to be processed in the initial weeks of semester 1.
Stage 2
When the data on your NVB1 form has been processed, the National Vetting Bureau will send you an email containing a link to part 2 of your application. Please complete this online part promptly and carefully. If you notice errors please inform the Garda Vetting Office before you proceed with this step.
Only submit part 2 when you are certain all the data is correct.
It is important not to allow this link to expire, therefore please look out for the email from the Garda National Vetting Bureau (GNVB) and also check your SPAM and Deleted Mail folders.
You must complete and submit part 2, the online part of your application, in order to begin the Garda Vetting process at which stage no further action will be required by you.
On completion of your application, your Garda Vetting letter will issue along with those for the rest of your cohort. Your letter will be posted to the address you provide on your NVB1 application form, prior to your placement. This must be your full time permanent address. When you receive your Letter, it is good practice to laminate it and keep it safely to avoid copy letter admin fees.
If your circumstances change in a way that would alter the outcome of your vetting, you must inform the College of any such changes.
Second Year students who intend to undertake a work placement in a school environment or early years setting, in their off-campus year will be advised by the Placement & Careers Office on the procedure to be followed.
You can contact the Garda Vetting Officer via MS TEAMS or at the email address provided. GardaVetting@mic.ul.ie
In accordance with the Retention of Document schedule all student records will be destroyed one year after graduation date.
ID documentation must be up to date i.e. documentation must be dated within 6 months of submission. Only items from the Identity Document Schedule can be accepted. You should provide one item from each category, photo ID document and one address verification document, from the list at the link below. The name and address documentation must correspond to the information on your application form.
For a list of acceptable documents please see the Identity Document Schedule.
Documentation
Please click on your programme of study below to find the relevant Garda Vetting form.
Following new Garda Vetting measures and regulations, it is no longer possible to post your application for Garda Vetting. You must meet with a member of College staff to have your application validated. Validation meetings will take place during Orientation/Registration.
When you have completed your application please bring it to the College on your Orientation day. A completed application consists of the following:
NVB1 Form,
Photo ID
Address Verification
Parent Guardian Consent form (if you are under the age of 18 years).
Please bring originals and copies of your photo ID and address verification to your validation meeting.
If you cannot attend on Orientation day, you must make arrangements to meet with an officer of the College in order to have your application validated. Applications not validated by a member of staff at the College cannot be accepted.
- Bachelor of Education
- Bachelor of Education International
- Bachelor of Education & Psychology
- BA Early Childhood Care and Education
- BA Early Childhood Care and Education Link In
- BA Early Childhood Care and Education Re-Vetting
- BA in Contemporary and Applied Theatre Studies
- BA Liberal Arts
- BA in Education, Business Studies and Accounting
- BA in Education, Business Studies and Religious Studies
- BA in Education, Gaeilge and Religious Studies
- BA in Education, Gaeilge and Business Studies
- BA in Education, Mathematics and Gaeilge
- BA in Education, Mathematics and Business Studies
- TEAP
- BA Education, Home Economics
- Bachelor of Science in Psychology
- Student Re-Vetting
Postgraduate and other Garda vetting forms
- International Students
- PME Professional Master's in Education
- Grad Cert/Diploma in Middle Leadership and Mentoring
- Master of Education
- Gard Cert/Diploma in Special Education
- Professional Doctorate in Education and Child Psychology
- Grad Cert/Diploma in Adult and Further Education
- PhD Student
- M ED Leadership and Wellbeing in Education
- Research Master's
- MA/DIPLOMA/CERTIFICATE Education Autism Studies
- M Ed Educational Leadership and Management
- M Ed Literacy in Education
- ACADEMIC RESEARCHER
- RGSO Assistantship Awardee
- Graduate Diploma Mentoring & Leadership in Schools International
- Certificate in Pastoral Ministry
Other important forms
- Guidelines for completing NBV1 Garda Vetting application
- Acceptable forms of ID
- Parent Guardian Consent Form
- Self Declaration Form
- Statutory Declaration
- Statutory Declaration for under 18 years
Duplicate Letters
HOW TO APPLY FOR A COPY OF YOUR GARDA VETTING LETTER
if you do need a duplicate letter, the procedure is as follows:
- Pay the replacement letter fee of €15 by clicking on this link: www.mic.ul.ie/charges
- Return the receipt by email to the Garda Vetting Office.
- Please include your programme of study and confirm your date of birth.
- Your letter will be sent to you by return.
International Students
International Students who are required to apply for MIC Garda Vetting can do so via the International Office.
A full set of data should be sent to the Garda Vetting office at MIC and you should allow plenty of time for processing your MIC Garda Vetting application.
If you have lived outside Ireland or Northern Ireland for a cumulative period of 36 month from the age of 18 years you will be required to submit an International Police Certificate for each country of domicile.
Mary Immaculate College cannot obtain Foreign Police Certification. The individual, when requested, must obtain this and provide it to the College.
For information of how to apply for International Police Certification, please visit the Teaching Council Website Overseas Police Clearance.
How to Apply
International Students must provide photo ID and proof of address (for their full-time permanent address at their country of residence).
You should compile your application as instructed by your contact in the MIC International office.
Guidelines for Completion of Application:
- Complete and NVB1 MIC Garda Vetting Form
- Complete a Self Declaration Form
- Provide Photo ID and Address Verification
(only documentation from the Identity Document Schedule can be accepted. Please chose one item from each category and please check that it is dated within 6 months of submission date.
When your application is ready, you should meet with a member of MIC staff. You should bring copies and originals of your ID documentation and address verification. At this stage your application should be validated by a member of MIC staff.
When your data has been processed you should receive an email from the Garda National Vetting Bureau. It will contain a link to part 2 of your application, which you should complete without delay.
The International Police Certificate can be forwarded at a later date.
On completion of your MIC Garda Vetting application, your Garda Vetting letter will be released to you.
- About
- Staff
- Useful Information
- Documentation
- Duplicate Letters
- International Students
