Student Academic Administration publish all examination schedules and make all the necessary provisions for Autumn, Spring and Annual Repeat examinations at both undergraduate and postgraduate level.
End of semester examinations take place mainly in Weeks 14 and 15. However, examinations for particular cohorts undertaking either school placement or professional placement can take place in Weeks 10, 12 or 13 also. Annual repeat examinations take place in August each year (check the Academic Calendar for exact dates).
All examinations are scheduled in SAA examination centres, computer labs or in special accommodation venues.
Student Guidelines for Examinations
- Arrive on time for your examination, ideally 15 minutes before the examination commences.
- Be familiar with the correct location of your examination.
- You must bring your valid student ID card with you to all examinations.
- You are not permitted to bring personal belongings e.g. mobile phones, smart watches or any electronic communication device into an examination room/venue (if in doubt leave it at home).
- The end of semester examinations will be run in compliance with the UL Assessment Regulations which can be found in the Handbook of Academic Regulations and Procedures.
See below and Student Handbook for further details.
- The provisional timetable is published and available on the web at www.timetable.ul.ie in Week 8/9. In the event of a module being missing from the timetable or that you are scheduled to do three examinations in the same day, you should contact Student Academic Administration immediately. Appropriate changes may then be made or other action taken.The deadline for notifying SAA of any such issues is 3pm on Thursday of Week 10.
- The final timetable is published and available on the website during Week 10.
- The annual repeat examination timetable is published and available on the website in the second week of August.
- Timetables for students on the Thurles campus are made available ahead of examinations.
- For any queries regarding examination timetables, please contact Paula Hourigan, Senior Academic Administrator, on +353 504 20535 or Paula.Hourigan@mic.ul.ie.
Seating arrangements for each module during the examinations period are available from the LAN in the SAA section. Please note that seating arrangements change for each examination slot.
Seating arrangements for examinations on the Thurles campus are made available ahead of examinations. For any queries regarding these arrangements, please contact Paula Hourigan, Senior Academic Administrator, on +353 504 20535 or Paula.Hourigan@mic.ul.ie.
Alternative Assessment / Submission Deadline Notice for Spring Semester 2020/21
- Due to the ongoing situation with COVID-19 there will be no formal sit down examinations in May 2021.
- Exams normally scheduled to take place in May will now be completed online via alternative assessments.
- Instructions for alternative assessment/ submission deadlines will be made available on Moodle and/or distributed via email from module coordinators.
- Where module coordinators have set deadlines for existing assessments, these deadlines will still apply. The final deadline for the submission of all alternative assessments (including those replacing exams) will be Monday 17 May – the final date of this current semester.
- We strongly advise you to plan and manage your workload during this period and the early completion of assessments is encouraged. Students should not wait until 17 May.
Results, Rechecks & Appeals
Spring semester results will be available from Monday, June 21st 2021.
- First Year Undergraduate Students, registered on the UNIT-e system, can access their results by logging into https://register.mic.ul.ie, using their Username (MIC Email address) and Network Logon Password, and clicking on the "Results" tab on the Homepage screen.
- Returning Undergraduate Students (2nd, 3rd & 4th Year) & all Postgraduate Students can access their results via the MIC Results server: https://results.mic.ul.ie/.
In order to access your results on-line, it is essential that you know your Network Logon Password (i.e. the password you use to access Student E-mail, Moodle etc.). If you have forgotten your Network Logon Password, you can reset it via https://passwordreset.microsoftonline.com.
If your password has expired you can reset it via https://adconnect.mic.ul.ie. For any other issues please email firstname.lastname@example.org.
- We strongly urge you to check that your network logon password is working correctly in advance of release of results to avoid undue delay in accessing your results.
- Under no circumstances can results be given over the phone or email as the College is obliged to protect the confidentiality of results under the Data Protection Acts.
- Should you owe fees, you will not be able to access your results.
Results will only be made available once the payments have been fully processed on the student accounts.
Feedback on Assessments:
Students will be able to access assignments and view feedback, where it exists.
Students are asked to follow the steps below to view their script(s):
1. Log into Moodle.
2. Click on the module you wish to view the script for.
3. Click on the link to which you uploaded your assignment.
4. Click on your assignment to view comments/feedback.
Alternative Viewing of Assignments requesting Further Feedback
If feedback has already been provided to you on Moodle (or via Grading Rubric (Education Students)), there is no need to submit an application.
Students of the Faculty of Arts: If feedback has not been provided, students should complete and SUBMIT the relevant survey for Alternative Viewing of Assignments requesting Further Feedback available here.
Students of the Faculty of Education: Please consult your individual Module Assessment Feedback Document on Moodle, prior to submitting feedback request. For those modules indicating additional feedback, students should complete and SUBMIT the relevant survey for Alternative Viewing of Assignments requesting Further Feedback available here.
Relevant Faculty Administration Offices will make feedback available to students.
Should you believe that your grade in a module is incorrect, you can have the grade rechecked.
Recheck fee: €25 per module, which is refundable only if the grade is changed as a result of the recheck. Remember grades can be lowered by a recheck, so be sure you really believe the grade awarded is incorrect before applying. Note: Dissertation modules spanning the academic year, e.g. Undergraduate Dissertation 1 in Autumn and Undergraduate Dissertation 2 in Spring equates to two modules and a recheck fee of €50.
School Placement: liaise with email@example.com
You will be notified via your College student email once the grade recheck decision has been finalised by the relevant faculty member.
Should the student not be satisfied with the outcome of the grade recheck, he/she may appeal the matter to the Head of Department (HoD) responsible for the module. The appeal must be made within two weeks of the publication of the grade recheck result.
The HoD decision is final.
Should the student not be satisfied with the outcome of the grade recheck, s/he may appeal the matter. The Appeal application must be completed and submitted within two weeks of the publication of the grade recheck result together with the appropriate fee of €50 per module (FYP = 2 modules). The application will be forwarded to the department head responsible for the module. Appeal applications for Autumn Semester 2020/21 will be open from Monday 8th February, 2021 via https://www.mic.ul.ie/rechecks-appeals-fees.
The appeal must be on stated grounds and should include a full and complete statement on why you believe the grade awarded is incorrect i.e. stating that you deserve a better grade is not sufficient grounds. Please refer to the Student Handbook for further information.
The HOD decision is final.
A cumulative QCA of 2.00 with no deficient grades (i.e. 'F', 'NG', 'I') is the minimum standard for progression to the next year of your course.
All grades taken in the annual repeats will be capped at C3. The higher of the original or the repeat grade will be awarded in all cases. In cases where students received an I-Grade during semester examinations, these I-Grade modules are not capped at the annual repeats.
Students who do not attain the minimum QCA at the end of the year will on the recommendation of the relevant examination board:
- Repeat the year, or;
- Repeat a full semester, or;
- Repeat a maximum of two modules in any one semester on a link-in basis. In such an instance, grades are uncapped, or;
- Enrolment is terminated.
PLEASE NOTE: The deadline for receipt of an I-Grade application for Spring Semester 2020/21 is 12.00 noon on Monday 24th May, 2021. All applications must be submitted by email to Lisa.Leahy@mic.ul.ie. I-Grade application forms are available on the student portal.
The I-Grade Committee will meet to review all I-Grade applications on Tuesday 25th May, 2021. You will be notified of the outcome of your I-Grade application when Spring results are published on Monday 21st June, 2021.
* Dates may be subject to change.
What is an I Grade?
An I-Grade is of benefit when you are not able to complete all the requirements for a module during the normal semester timelines and have submitted certifiable evidence of medical and/or psychological illness or immediate family crisis where the presence of the student is indispensable. I-Grades shall not be assigned in response to a plea made in respect of pressure of work. Students must submit satisfactory evidence to support the request for an I-Grade and such certification is valid only when it comes via the Student Medical Centre, Counselling or Chaplaincy services. An I-Grade provides you with the opportunity to undertake the assessment(s) again over the summer with no academic penalty. The specific requirements to clear an I-Grade are set at module level and as such will be available from your module coordinator.
COVID-19 - Changes to the I Grade Application Process
The I-Grade process is designed to support students who find themselves in an immediate crisis and, where relevant, takes actions to avert recurrence. Our normal Academic Regulations require that a student has either engaged with, and has the support from, our professional services (Counselling, Medical, or Chaplaincy) or has submitted adequate certifiable third-party evidence to those professional services for consideration.
However, to support those of you who find yourselves in an immediate crisis due to COVID-19 and, where relevant, have taken reasonable action, the institution has created an I-Grade which covers all non-health, non-counselling, and non-chaplaincy issues related specifically to COVID-19.
It is important to note that you should not apply for an I-grade unless you are certain that you will not be able to complete all assessments in time. In the first instance you should contact your module coordinator to ascertain if there is a possibility to extend the submission date.
Applications for Spring Semester I-Grades
I-Grade application forms are available on the student portal. Please click here.
All applications must be submitted by way of email to Lisa.Leahy@mic.ul.ie.
It is essential that you have submitted your application by 12.00 noon on Monday 24th May, 2021.
The I-Grade Committee will meet to review all I-Grade applications on Tuesday 25th May, 2021.
* Dates may be subject to change.
All applicants must complete all sections of the application process regardless of which category of I-Grade you are selecting.
The four categories available are:
(1) Student Health Centre/External Health Centre
(2) Counselling Department
(3) Chaplaincy Department
(4) COVID-19 Exceptional I-Grade
When submitting an application for consideration under any of the categories you will be required to provide some basic information – this includes your current year of study, the current semester, and more importantly the modules your application will cover.
For any queries regarding I-Grades at MIC Thurles, please contact Paula Hourigan, Senior Academic Administrator, at Paula.Hourigan@mic.ul.ie.
The COVID-19 Exceptional I-Grade
To support those of you who may find yourselves in an immediate crisis due to COVID-19 and, where relevant, have taken reasonable action, the institution has created an I-Grade which covers all non-health, non-counselling, and non-chaplaincy issues related specifically to COVID-19. This category may cover, for example, students with a change in any home care arrangement, an inability to engage in remote assessment due to a change in personal circumstances, inability to access LENS related learning supports remotely, or students who lack access to a digital infrastructure with no alternative assessment mode (it should be noted that this list is indicative only). For the avoidance of doubt this category does not include any health-related issues pertaining to COVID-19. In the case of health-related issues pertaining to COVID-19, please tick the Student Health Centre/External Health Centre option on the application form.
Before making your application, you will also be asked to certify that your application has been made in good faith and is a truthful and accurate representation of the facts at this time.
When making an application under the COVID-19 category you will be requested to enter the reason why you are submitting this application for consideration, this must include the full details of the COVID-19 related issue and reference any third-party certification that supports the application. There is no need to submit copies of any third-party certification to MIC at this stage but you should retain copies for future use if required. Where no third-party certification is available, it is vitally important to state that you are self-certifying.
Changes to the Student Health Centre I-Grade Application
Due to a continued call on our front-line healthcare workers, MIC is keen to minimise the impact of our internal processes on the country’s health system and services. As such, where you are submitting an application for a Student Health Centre I-Grade for consideration and you do not already have third-party certification that supports the application, there is no requirement to seek such certification. The application must include the full details of the medical related issue and, where available, reference any third-party certification that supports the application. There is no need to submit copies of any third-party certification to MIC at this stage but you should retain copies for future use if required. Where no third-party certification is available, it is vitally important to state that you are self-certifying.
For the avoidance of doubt this category includes all health related issues inclusive of COVID-19 health related issues. Please tick the Student Health Centre/External Health Centre option on the application form.
The Chaplaincy and Counselling I-Grade
There have been no changes to either the Counselling or Chaplaincy I-Grades. Both services continue to operate remotely. If you are applying for a Counselling or Chaplaincy I-grade, these services will need to support this request.
The regulations pertaining to the I-Grade process are covered within section 4.2.3 of the University of Limerick Handbook of Academic Regulations and Procedures which is available here.
Applications for requests for Leave of Absence, Return from Leave of Absence, Internal Transfer, External Transfer, Readmission, Exemptions, etc. should be emailed to the following:
MIC Limerick students
All applications to be considered by the Student Status Committee should be emailed to Carrie.Ryan@mic.ul.ie.
MIC Thurles students
All applications to be considered by the Student Status Committee should be emailed to Paula.Hourigan@mic.ul.ie.
Annual Repeat Registration
Registering and Payment for Annual Repeat Examinations
- To access the Annual Repeat Registration form, open your internet browser and go to http://www.mic.ul.ie/repeat-fees.
- Please read the Important Information section before completing the registration form.
- Please ensure you complete all required fields, otherwise you will receive an error indicating ‘Please fill out this field’.
- When entering your module details, please note that in the ‘Initial Grade’ drop-down menu you must select the result you have obtained in the module, e.g. D1, D2, F, N, NG, I. If you are an Education student who has to repeat a component of a module, select ‘QPV’ as the initial grade.
- Once you have completed the registration form and payment process, you will receive an e-mail to your MIC Student E-mail address confirming payment for the modules you registered for.
- If you do not receive a confirmation e-mail please notify Student Academic Administration via e-mail to firstname.lastname@example.org
- If you receive any error messages during the registration process please e-mail email@example.com.
- There is a late registration fee of €30. Please note that the repeat fee is €172 per standard module.
- If you apply for a Grade Recheck and the outcome is successful and as a result you do not have to repeat a module(s), the Repeat Fee together with Recheck Fee will be refunded to you. If you are in this situation, you could delay registering for repeat modules until the closing date for repeat registration and you may have received the outcome of a recheck at that point.
- Should you apply to repeat a module(s) and later decide to withdraw, please bear in mind that the repeat fee of €172 per module is non-refundable.
- It is your responsibility to ensure that you have checked your Residual QCA and that you have made the correct choices to enable you to progress or graduate.
If you are required to repeat your Undergraduate Dissertation please note that this equates to two modules. Please ensure that you register for both modules. You are liable for payment in respect of each module.
Should you need any further clarification please direct queries to firstname.lastname@example.org. Please use your MIC student e-mail account in all correspondence regarding annual repeat examinations.
In addition to the requirement regarding your residual QCA, certain other criteria apply to repeat examinations.
- A maximum of four modules can be repeated provided you have completed two academic semesters in the year.
- Students who complete only one academic semester in a year may only repeat two modules from that semester.
- All modules other than those carrying ‘I’ grades are capped at a grade C3. I-Grades are uncapped.
- I-Grades will not be counted in the maximum permissible number of modules which a student is allowed to repeat.
- There is a fee payable on registration for repeating all modules except I-Grades.
- Only grades lower than C3 may be repeated (i.e. D1, D2, F, NG, ‘I’).
- Minimum standard for progression to the next year of the programme after the repeat is a QCA of 2.00 with no deficient grades.
- Students on the BA in Liberal Arts programme who have been granted permission to split their studies across two years will only be eligible to clear deficient grades at the end of the period when both halves of the split year have been completed.
If your QCA is already over 2.00 with no deficient grades but you have some D1 and/or D2 grades, you are entitled to progress to the next year without repeating modules unless otherwise specified in the Programme Specific Regulations for your programme. However, you may opt to clear the D1 or D2 grades (i.e. to upgrade them to a Pass grade–capped at C3) by voluntarily sitting annual repeats subject to the above criteria. If you receive a worse grade in the repeats, the original grade will remain.
See Student Handbook for further details.
As per section 1.4.16 of Academic Regulations (see below):
Annual repeats will be available in all modules in all years of all academic programmes except where Heads of Departments make a written submission to the Vice President - Academic Affairs not to offer a repeat in a module or part thereof in cases where:
- It would not be feasible to offer a repeat assessment;
- Specific required skills have not been demonstrated by the student;
- The module has been defined as having professional accreditation-related elements and, in accordance with section 3.5.1, repeat opportunities are restricted.
As approved by the Academic Regulations Committee:
- Modules where the assessment relies substantially on completion of practical work
- Specialist placement, e.g. Professional Doctorate in Clinical Psychology Teaching Practice; clinical placements
- Cases where a conventional written examination is not considered a suitable assessment instrument
- Projects undertaken by means of team-based work/project, where skills development is being assessed either progressively or continually over a semester
- Where there is a safety implication in a laboratory or workshop
- Calendar implications
Classification of Awards
Bachelor's Degrees, Diplomas and Certificates
The award of a bachelor's degree, diploma (either undergraduate or postgraduate) or certificate (either undergraduate or postgraduate) is made at honours levels. To qualify for the award of a bachelor's degree or diploma or certificate, a candidate must:
- Satisfy all the assessment and other requirements set for the programme of study;
- Achieve a minimum final cumulative QCA of 2.00, with full credits in all prescribed modules of the programme of study, and;
- Satisfy any programme specific regulations as specified for particular programmes.
Awards will be at one of the following classifications:
Award Classification/Cumulative QCA
- First Class Honours: 3.40
- Second Class Honours Grade 1 (2.1): 3.00
- Second Class Honours Grade 2 (2.2): 2.60
- Third Class Honours: 2.00
The Academic Council Examination Board may consider a candidate whose final cumulative QCA is not more than 0.10 less than the QCA required for a First Class, 2.1 or 2.2 classification and who satisfies the other requirements for the proposed award.
A student who fails two PARE modules in Years 2, 3 or 4 may be eligible for an Exit Award or for transfer to an appropriate exit programme.
President’s Scholarships to undertake postgraduate study in the College are awarded to students who graduate with First Class Honours from the nine undergraduate programmes. Students who achieve first place on each of the undergraduate programmes are awarded College Gold Medals. The award is made to the student with the highest QCA as calculated on the student's performance over the final six semesters of the programme. Students who have not completed six semesters within these programmmes at MIC are not eligible for consideration for this particular award. A range of other awards and scholarships are presented to students at the Annual Graduation Ceremonies. For further details, please contact the MIC Research & Graduate School.
An aegrotat award may be awarded to a student who has died or is unable to complete their programme of study due to very serious illness or other grave circumstances. An award made on an aegrotat basis is unclassified and does not entitle the student to the benefits of an award of the university, including meeting the entry requirements of a programme of further study, exemptions or recognition by professional bodies or the right to practise in a profession. In the event that a student who has received an aegrotat award makes a significant recovery from an illness, the student may be permitted to re-enter the programme of study. See Student Handbook for further details.
A Posthumous Award may be awarded to a student who has died without having met the eligibility criteria for an aegrotat award. To be eligible for a posthumous award, the deceased student must have completed at least 30 ECTS credits on a taught programme or successfully passed at least one annual progression review on a research programme
- Examination Timetables
- Results, Rechecks & Appeals
- Student Status
- Repeat Examinations
- Classification of Awards