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Office Safety 

General Office Safety

Slips trips and falls are the most prolific cause of injury in offices, accounting for almost half of all office injuries. Next come the handling and lifting of goods, materials and equipment, followed by stepping on, or striking against things; falling objects; machinery; transport; and the use of hand tools. Training in safe handling and lifting is available for any employees likely to lift equipment with any regularity. The maintenance of high standards of general housekeeping in offices goes a long way to preventing injuries. Care should be given to the general layout and storage of items to minimise the possible hazards. Particular attention should be given to: the condition of floors and floor coverings; trailing leads; storage of items, particularly heavy ones, on shelves above shoulder height; safe methods of reaching up. For routine office activities, there is a low risk of injury. 

The Office Safety Checklist below can be used to assess to identify any significant hazards, the results of the assessment should be recorded on the form attached below. 

Office Safety Checklist

Please click on the following link to view VDU Workstation Minimum Requirements

Visual Display Units (VDUs)

The main problems which can occur with the use of VDUs are related to the design of the job or workstation. A badly arranged workstation can lead to the adoption of a bad working posture with consequent pains in muscles and joints and also visual problems. Make sure you know how to arrange your work and workstation to avoid awkward movements, reflections, aches and pains. Adequate breaks must also be provided if there is intensive or continuous use of VDUs in your office. 

For information relating to setting up your workstation ergonomically. Refer to the following documents, ‘Setting Up Your Workstation’ & ‘Exercises For Office Workers’ 

Setting Up Your Workstation

Exercises For Office Workers

Office Workstation Assessment

Any employee requiring an Ergonomic Workstation Assessment; should contact the Health and Safety Officer to assess the safety aspects of their computer workstation. Please click on the following link to download the VDU Workstation  Checklist  for Risk Assessment 

Staff VDU Eyesight Screening Test

Mary Immaculate College is committed to the provision of eye and eyesight testing for employees who are Visual Display Unit (VDU) users as described in the General Application Regulations 2007.

The Health and Safety Office operates a PC based VDU vision screening programme. New employees (all categories of VDU users - professional services and academic staff) should be advised to undertake same upon commencement of employment. 


The provisions of a VDU Eyesight Screening Test applies to all permanent and contract staff of MIC who use VDUs for a significant part of the working day. The HSA define this as use of VDUs for continuous periods of more than one hour per day. An arrangement has now been put in place with Specsavers Opticians for the provision of this service.


Employees who use VDUs for a significant part of the working day may contact the Health and Safety Officer for a form to be signed by the HR Manager to approve VDU eyetest eligibility and when the completed form is returned to the Health and Safety Officer; a Specsavers VDU Eyecare Voucher will be issued. 

The form for the VDU Eye Sight Test is available below to be downloaded. 

VDU Eyesight Testing Form

Further Information: 

Ergonomics In The Workplace (HSA) 


Mary Immaculate College, South Circular Road, Limerick, Tel:+35361 204300  V94VN26

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