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CONTENTS

Creditors Section  

Contact – Carla McGuigan – 061 204514 - or Carla.McGuigan

Purchasing Procedure

  • Prior to ordering Goods/Services a Purchase Order number (PO) must be requested through the Agresso Financial System. See Agresso support for a guide on "how to enter a requisition"
  • This request will be sent through Agresso for approval by the Budget holder.

  • Once approved a PO will be emailed to the supplier.  An email will also be sent to the requisitioner from Agresso detailing the PO number & the email address of where the PO was sent.

  • Once the goods have been supplied an invoice should be sent to the college.  

  • All supplier invoices must quote a valid PO number and should be addressed to: Accounts Payable, Finance Office, Mary Immaculate College, South Circular Road, Limerick.
  • Once the invoice is received it is matched to the relevant PO and a scanned image is sent through Agresso for approval. 

  • Approved invoices are automatically posted to the supplier account and will be included in the next payment run.

  • Payment runs are processed twice a month (on the 15th & the last working day of the month). Payment is by EFT and will reach the payee bank account on the next working day.

  • New suppliers will need to complete a Supplier set up form

  • Any foreign currency invoices should follow the same procedure as above however all foreign payments are processed through Fexco as international payments. 

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GATEWAYS
Mary Immaculate College, South Circular Road, Limerick, Tel: +35361 204300